top of page
proof

Terms & Conditions

1. Acceptance of Terms

These Terms and Conditions (“Terms”) govern your access to and use of the ProofLinX website, software, platform, and related services (collectively, the “Services”).

By accessing or using ProofLinX, you agree to be bound by these Terms. If you do not agree, do not use the Services.

2. Description of Services

ProofLinX provides a software platform designed to help service businesses document service activity, create proof-of-service records, organize related job information, and communicate service-related updates.

We may modify, suspend, or discontinue any part of the Services at any time.

3. Eligibility

You must be at least 18 years old and able to enter into a legally binding agreement to use ProofLinX.

If you use the Services on behalf of a business or other entity, you represent that you have authority to bind that entity to these Terms.

4. Account Registration

To use certain features, you may be required to create an account.

You agree to:

  • provide accurate and complete information

  • keep your login credentials secure

  • promptly update account information when needed

  • accept responsibility for activity under your account

We may suspend or terminate accounts that contain inaccurate information, violate these Terms, or create risk for ProofLinX or others.

5. User Responsibilities

You are responsible for your use of ProofLinX and for all data, content, and communications submitted through the platform.

You agree not to use ProofLinX to:

  • violate any law or regulation

  • infringe the rights of others

  • submit false, misleading, or fraudulent information

  • send spam, unauthorized marketing, or unlawful communications

  • upload harmful code or interfere with the platform

  • attempt unauthorized access to systems or accounts

  • misuse customer information or service data

6. Customer Data and Consent

If you use ProofLinX to store customer information or send customer communications, you represent and warrant that:

  • you have the lawful right to collect, upload, and use that information

  • you have obtained any required permissions or consents

  • your use of the platform complies with applicable privacy, consumer protection, and communications laws

  • any SMS communications sent through the platform are consent-based where required

You are solely responsible for the accuracy, legality, and appropriateness of data you submit to the platform.

7. SMS and Communications Disclaimer

ProofLinX may offer or support SMS, email, or related notification features. You understand and agree that:

  • message delivery is not guaranteed

  • carriers and third-party providers may delay, block, filter, or fail to deliver messages

  • message and data rates may apply

  • recipients may opt out of messages where applicable

  • you are responsible for obtaining any required customer consent

ProofLinX is not liable for carrier filtering, delivery failures, delays, or third-party messaging restrictions.

8. Subscription, Billing, and Payments

Certain features may require a paid subscription.

By purchasing a subscription, you agree to pay all fees and charges associated with your selected plan. Fees are non-refundable unless otherwise required by law or expressly stated by ProofLinX.

We may change pricing, features, or plans at any time with reasonable notice.

If payment is not received or your subscription becomes inactive, we may suspend or restrict access to some or all Services.

9. Suspension, Grace Periods, and Deletion

ProofLinX may suspend or terminate access to the Services if fees remain unpaid, if your account violates these Terms, or if continued access creates legal, security, or operational risk.

We may, but are not required to, offer a grace period before permanent deletion of account data. After termination or prolonged nonpayment, account data, company data, reports, sites, users, and related records may be deleted in accordance with our operational policies.

10. Ownership and Intellectual Property

ProofLinX and its related software, branding, content, features, and functionality are owned by ProofLinX or its licensors and are protected by applicable intellectual property laws.

These Terms do not grant you ownership of the Services. Subject to these Terms, we grant you a limited, revocable, non-exclusive, non-transferable right to use the Services for your internal business use.

11. User Content

You retain ownership of the content you upload or submit to the platform, subject to the rights necessary for us to operate the Services.

By submitting content, you grant ProofLinX a limited license to host, store, process, transmit, display, and use that content solely as necessary to provide, maintain, improve, secure, and support the Services.

12. Privacy

Your use of ProofLinX is also governed by our Privacy Policy.

13. Third-Party Services

The Services may rely on or integrate with third-party providers, including payment processors, hosting services, communications providers, and mapping or location tools.

ProofLinX is not responsible for third-party services, availability, content, or actions.

14. Disclaimers

ProofLinX is provided on an “as is” and “as available” basis without warranties of any kind, whether express or implied, to the fullest extent permitted by law.

We do not guarantee that the Services will be uninterrupted, error-free, secure, or suitable for every business use case.

We disclaim, to the fullest extent permitted by law, all implied warranties, including warranties of merchantability, fitness for a particular purpose, and non-infringement.

15. Limitation of Liability

To the fullest extent permitted by law, ProofLinX and its owners, affiliates, officers, employees, contractors, and licensors will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenues, data, goodwill, or business opportunities arising out of or related to your use of the Services.

To the fullest extent permitted by law, our total liability for any claim arising out of or relating to the Services will not exceed the amount you paid to ProofLinX in the three (3) months preceding the event giving rise to the claim.

16. Indemnification

You agree to defend, indemnify, and hold harmless ProofLinX and its affiliates, officers, employees, contractors, and licensors from and against claims, liabilities, damages, losses, and expenses arising from:

  • your use of the Services

  • your content or data

  • your communications with customers

  • your violation of these Terms

  • your violation of any law or the rights of a third party

17. Termination

You may stop using the Services at any time.

We may suspend or terminate your access at any time, with or without notice, if you violate these Terms, fail to pay fees, or create risk or harm to ProofLinX, users, or third parties.

Sections that by their nature should survive termination will survive, including ownership, disclaimers, limitations of liability, indemnification, and payment obligations.

18. Governing Law

These Terms are governed by the laws of the State of [Insert State], without regard to conflict of law principles.

19. Dispute Resolution

Any dispute arising out of or relating to these Terms or the Services shall be resolved in the state or federal courts located in [Insert County and State], and you consent to the jurisdiction of those courts.

20. Changes to These Terms

We may update these Terms from time to time. Continued use of the Services after the effective date of revised Terms means you accept the updated Terms.

21. Contact Information

For questions about these Terms, contact:

ProofLinX
[Business Name]
[Email Address]
[Mailing Address, optional]
[Phone Number, optional]

Strong extra section for your SMS page or Terms

Add this somewhere on your site too:

SMS Consent and Messaging Terms

By providing a phone number and opting in, you agree to receive service-related text messages from ProofLinX or from businesses using ProofLinX in connection with scheduled, active, or completed services. Message frequency may vary. Message and data rates may apply. Reply STOP to opt out. Reply HELP for help. Consent to receive text messages is not a condition of purchase.

bottom of page